I.                   RESPONSIBILITIES OF   NATIONAL AND REGIONAL COORDINATORS

  When establishing their Associate Networks, the National and Regional Coordinators are responsible for:

1.  Identifying appropriate BNCYTP Associate Centres.

2.  Cooperating and communicating with the Associate Centres;

3.  Providing orientation for the Associate Centers; and

4.  Incorporating input from Associate Centers in feedback to BNCYTP — including their outreach activities, statistics, and accomplishments — when requested.

II.                  ASSOCIATE CRITERIA AND RESPONSIBILITIES

     An Associate Center is selected by the Membership Committee. 

  1.      Specialty Associate member selection is based on the following criteria:    

•      Capacity to provide and/or coordinate youth trafficking prevention outreach to special target populations across the community;

•       Ability to cooperate and communicate with the BNCYTP National Coordinator or Regional Coordinator affiliate;

•       Ability to participate on or have reasonable access to the YTP-NET, the BNCYTP ’s electronic communications system (available on the World Wide Web [WWW] at http://www.youth-trafficking.net/bncytp). This includes having access to a computer equipped with Internet connection and Web browser capabilities; and

•       Commitment to a philosophy consistent with the affiliate National Coordinator’s plan for youth trafficking prevention.  
  
  

           2.      In accordance with these Guidelines, the Associate members are responsible for:    

•       Providing a variety of YTP materials that are relevant to the Associate’s expertise;

•       Making materials available/accessible to the Associate Center’s community;

•       Making YTP materials, which are relevant to the expertise of the Associate Center, available/accessible to the Associate’s constituency at no profit;

•      Actively promoting YTP materials to the appropriate target audiences;

•       Responding to requests for information through direct response (telephone, mail, e-mail, FAX, and walk-in) or referral to an affiliated BNCYTP National/Regional Coordinator as appropriate;

•       Accessing the YTP-NET, BNCYTP ’s electronic communications system on a regular basis;

•       Cooperating and communicating with the affiliate BNCYTP National Coordinator;

•       Participating in the earliest orientation training offered by BNCYTP or the affiliate BNCYTP National Coordinator;

•       Providing feedback to the affiliate BNCYTP National Coordinator or Regional Coordinators when requested;

•       Providing and/or coordinating prevention outreach to special target populations across the communities at risk;

•       Promoting a philosophy consistent with the affiliate National/Regional Coordinator’s Action plan; and

•       Gathering youth trafficking prevention materials that have been successful in the Associate’s community and forwarding them through the affiliate BNCYTP National/Regional Coordinator to BNCYTP for review. The materials will be included in the YTP Materials Database (YTP-MD).

III.                  BENEFITS

2.  Free Access to the YTP-NET, the BNCYTP ’s electronic communications system;

3.  Other resources in the national Network:

a.  To get information; and

b.  To share information.

4.  Free BNCYTP training opportunities; and

5.  Free BNCYTP Newsletter.  

IV.                PROCESS OF BECOMING AN ASSOCIATE CENTER

  1.      Applications for membership are available from the BNCYTP Membership Committee or the BNCYTP Development Center.  They are also published at the website of BNCYTP: http://www.youth-trafficking.net/bncytp
http://stop-trafficking.net

2.      The applicant submits the completed Application Form and a letter of support on letterhead from the community they serve or a well known in the community active organization (other then the current BNCYTP Centers) to the Membership Committee of BNCYTP. Applications will be reviewed and commented on within 30 days.

3.      The Membership Committee of BNCYTP reviews and approves the application package to ensure all components are included. If the package is not complete, the Membership Committee will contact the National Coordinator for assistance in gathering the missing components.

4.      Once approved, the Membership Committee sends a letter and supporting materials directly to the new Associate Center. A copy of the welcome letter also is sent to the affiliated National Coordinator for their records. If the application is not approved, the Membership Committee notifies the affiliated National Coordinator stating where the applicant failed to meet the criteria.

5.      A National or Regional Coordinator may propose to the Membership Committee a cancellation of an Associate Membership within 30 days if, after technical assistance or counselling, the Associate Center cannot meet the criteria.

An Associate Center has the right to resign their Membership by way of written notice to the International Steering Committee of BNCYTP.

V. EQUIPMENT AND FACILITIES

  To provide a consistent level of service among Network members to the public, each National Coordinator, Regional Coordinator and Associate Network Center should possess or have reasonable access to:

1.  A telephone and mailing address for requesters to contact them for information;

2.  A display area for materials and a reading room (dependent on the Center’s capabilities);

3.  Adequate storage space for bulk quantities of materials (can be provided by another organization);

4.  A VCR and/or DVD player and TV monitor;

5.         Online databases and Internet (e.g., through universities or libraries);

6.  A personal computer equipped with Internet connection and Web browser, printer, associated software, back-up disks, and other computer supplies; and

7.  A facsimile (FAX) machine.

Schema

  The schema explains the working relationships among all parties involved with the BNCYTP.

The two main areas of responsibility reflected below are policy and function.

·         The primary responsibility of BNCYTP Associate Centers is to focus on function, not policy. If policy changes are needed, the appropriate channels to follow are as follows.

·         Associates work with their National or Regional Coordinator.

·         National Coordinators and Regional Coordinators work with the BNCYTP Development Center.

·         The BNCYTP Development Center receives input from the BNCYTP International Steering Committee. The BNCYTP Executive Board works on the resolution of policy issues.

·         The BNCYTP Associate Centers communicate directly with BNCYTP on functional issues and their input on policy goes to BNCYTP through the International Steering Committee.